Relay
RFI Coordinator
Routes, drafts, and chases RFIs. Finds precedent in past answers, specs, and drawings before anything goes out, and keeps ball-in-court honest.
Now
Drafting a response package for RFI-142
AI agents
An AI workforce that works like your best people.
Fulcrum’s agents take on the legwork of construction: chasing RFIs, checking submittals, writing daily logs, reconciling invoices, and finding hazards. Each one has a job, a supervisor, and limits you set, and every step it takes is on the record.
How agents work
Colleagues, not black boxes.
Agents in Fulcrum follow the same rules as your team, with a few stricter ones of their own.
Agents are members
Each has a role, a supervising person, a permission template, and an activity record, just like the people it works with.
Autonomy is a dial
Observe, Suggest, Act with approval, or Autonomous, set per agent and per tool.
Some things stay human
Committing money, signing, changing permissions, and deleting records are never done by agents.
Everything is logged
Every agent action records its reasoning, inputs, and tool calls, and shows up in the audit log.
The roster
Ten roles, ready on day one.
Start from these role templates and name them whatever you like. These are the agents at work in Fulcrum’s sample workspace, and what each one is doing right now.
- Working
- Working
Vetta
Submittal Reviewer
Checks submittals against spec sections and the drawings before they reach the design team. Flags every deviation with the paragraph it breaks.
NowChecking 23 73 13-01 AHU product data against spec
- Idle
Atlas
Document Controller
Ingests drawing and spec sets, splits and names sheets, slip-sheets revisions, clouds the deltas, and keeps everyone on the current set.
NextWatching for new drawing and spec uploads
- Working
Scribe
Field Reporter
Builds the daily log from crew check-ins, gate deliveries, weather, photos, and voice notes. Takes meeting minutes and assigns the action items.
NowCompiling today’s daily log from 14 sources
- Needs review
Tempo
Scheduler
Keeps the schedule honest. Reads daily logs and delivery data, forecasts slips, and models recovery options on the critical path.
ReadyRecovery options for the L24 pour delay are ready
- Working
Ledger
Cost Controller
Reconciles invoices against schedules of values, prices change events, tracks commitments, and forecasts cost at completion.
NowReconciling 14 subcontractor invoices against SOV
- Working
Sentinel
Safety Officer
Scans site photos and 360 captures for hazards, pre-fills JHAs, tracks certifications, and opens observations with the photo as evidence.
NowReviewing 212 site photos from this morning’s walk
- Idle
Plumb
Quality & Punch
Turns walkthrough video into punch items with locations and trades, runs inspection checklists, and verifies closed items against new photos.
NextNext: L6 corridor walkthrough at 1:00 PM
- Working
Quarry
Estimator & Buyout
Runs quantity takeoffs from drawings, levels bids, finds scope gaps between bidders, and drafts buyout recommendations.
NowLeveling 6 bids for package 05 12 00 Structural Steel
- Paused
Beacon
Owner Reporting
Assembles the monthly owner report: progress narrative, photos, cost and schedule summaries, and the risk register, led by the decisions the owner needs to make.
PausedPaused while the owner’s new report format is set up
-
Procurement Expediter
Role template
Tracks lead times, confirms deliveries, and flags long-lead risk.
Add it to any project and give it a name
-
Closeout Coordinator
Role template
Collects warranties, O&M manuals, and attic stock from every trade.
Add it to any project and give it a name
Need a role that isn’t here? Describe the job in plain words and Fulcrum drafts the agent for you.
Anatomy of a run
Watch an agent think, step by step.
When an RFI comes back, Relay reads it, finds the location on the drawings, searches every past answer for precedent, and drafts a response. Sending it to the structural engineer is a message to another company, so it waits for Elena’s approval.
- Every tool call is visible, with its inputs and results
- Precedent and references cited, never invented
- Gated steps stop and wait for the right person
Relay Working
Drafting a response package for RFI-142
- rfi.read Read the question and photos PH-8811 and PH-8812
- drawings.locate Located Grid C/7 on S-224 and detail 7/S-501
- rfi.search_precedent Found RFI-118, an embed conflict at L18 answered Jun 12. 91% similar.
- rfi.draft_response Drafted a suggested resolution: shift EP-7 six inches east and add two #8 trim bars
- email.send Send to Bright & Lund Structural Waiting for approval
Autonomy
You decide how much each agent does on its own.
Turn the dial per agent and per tool. A new agent might start at Suggest, then earn Act with approval once its drafts are landing. Company guardrails always win, and agents can be made stricter, never looser.
The agent reads, notices, and reports. It never creates or changes a record.
- 1 Agent notices
- 2 Person is told
- 3 Person acts
Sentinel flags a missing guardrail in this morning’s photos and tells the Safety Manager.
The agent drafts the work and leaves it for a person to send, edit, or discard.
- 1 Agent drafts
- 2 Person reviews
- 3 Person sends
Vetta marks up a submittal with cited deviations and leaves the review to the project engineer.
The agent builds a plan and runs it the moment the right person approves it from their Inbox.
- 1 Agent plans
- 2 Person approves
- 3 Agent runs it
Relay packages the RFI-142 response and sends it to the engineer once Elena approves.
The agent acts on its own inside the tools, projects, and guardrails you set, and logs every step.
- 1 Agent acts
- 2 Every step logged
- 3 Person reviews anytime
Atlas splits a 412-sheet drawing set, names every sheet, and clouds the deltas overnight.
Guardrails
Hard lines every agent respects.
Guardrails apply to every agent in the company. Admins set them once in AI governance; individual agents can be stricter, but never looser.
People only
No agent, at any autonomy level
- Commit or release money Approve invoices, execute change orders, issue purchase orders.
- Sign on behalf of a person Signatures always belong to the accountable person.
- Change permissions or invite users Only people with Admin can change who has access.
- Delete records Agents can void or archive with a reason, never hard delete.
Ask first
Agent proposes, a person approves
- Send messages to other companies Email, RFI distribution, transmittals, and notices.
- Draft financial changes over $25,000 Budget modifications, change event pricing, and forecasts.
- Modify the baseline schedule Lookaheads and forecasts are fine; the baseline is not.
- Publish drawing and spec sets Makes a new set current for every user.
Allowed
Inside the agent’s tools and projects
- Create and update internal records Within the tools and projects the agent can access.
- Search drawings, specs, and past answers Read anything its permission template allows.
- Draft documents and messages RFIs, logs, reports, and replies, left for review or sent per policy.
- Remind and assign internal tasks Nudge people on your team and log what it asked for.
Agent studio
Describe the job. Fulcrum drafts the agent.
Write what you need, the way you would onboard a new hire: “Track long-lead equipment on Harbor Point and warn me if anything will arrive after it’s needed.” Fulcrum picks a role, writes the instructions, and suggests access, then you review it step by step.
- Role, identity, access, autonomy, triggers, and review
- Triggers on events, schedules, or an @mention
- Agents appear in the directory and can be @mentioned and audited
Performance & spend
Know what every agent is worth.
See actions taken, hours returned to the team, how often proposals are approved as written, and escalations to people. Compute budgets, reasoning tiers, and a company-wide cap keep spend predictable.
- Approval rate and accuracy by agent
- Hours returned to the team each week
- Monthly caps with alerts at 80% of any budget
Which agents come with Fulcrum?
Fulcrum starts you with role templates for an RFI Coordinator, Submittal Reviewer, Document Controller, Field Reporter, Scheduler, Cost Controller, Safety Officer, Quality & Punch, Estimator & Buyout, Owner Reporting, Procurement Expediter, and Closeout Coordinator. You can also describe a job in plain words and Fulcrum drafts a new agent.
Who is responsible for what an agent does?
Every agent has a supervising person. The agent works inside that person’s access and can never exceed it, its proposals route to the right approver, and every action is attributed to the agent in the audit log.
Can agents talk to people outside our company?
Only with approval by default. Sending email, distributing RFIs, transmittals, and notices to other companies is an “ask first” action. You can pre-approve specific cases, such as reminders to the design team.
How do we control what agents cost?
Each agent has a compute budget and reasoning tier (Deep, Balanced, or Fast). You set a monthly company cap and get alerts when any agent reaches 80% of its budget.
Can we pause an agent?
Yes. Any supervisor can pause their agent, and admins can pause every agent across the company with one switch. Running steps finish and nothing new starts until you resume.
Put an agent on your next RFI.
We will show you Relay, Scribe, Ledger, and the rest working on projects like yours, and help you choose where to start.